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Update from A & R - Shirley Green:
Dr. Shirley Green spoke about new policies in effect regarding students' last date of attendance:
If a student withdraws or receives an F, Y, W, or Z, the instructor must put the last date of attendance on the final roster.
If a student never attends class, federal regulations mandate that the student receive a refund; therefore, it is important that the proper notation is made on the 45th day roster.
These federally mandated regulations are required for financial aid purposes.
Senators expressed concern about the second policy because it favors the student who never attends over the students who would like to enroll in that student's place.
Members Present: Ron Brooker, Tom Butler, Muriel Coil, Marilyn Cristiano, Mitzi Ferrell, Jeanne Franco, Abby Hemingway, Lynn Lalko, Sherry Loch, Carmen Marquez, Gary Quick, Steve Platte, Sally Rings, Fred Wieck
Guests: Ned Miner, Lynda Santiago
Members Absent: none
1. Call To Order/Approval of Agenda
The Senate meeting was called to order at 3:07pm.
Agenda addition: Under “Information,” United Way - Sally Rings
Agenda approved as amended.
2. Approval of Minutes 9/4/97
Add Gene Rister as a guest of the 9/4/97 Senate meeting.
Minutes approved as amended.
3. Campus Reports
3.1. Cards to Sign - Sally Rings
Birthday cards for Dr. Cardenas and Fred Stahl from the faculty were presented to each by Sally. A card for Gina Kranitz was circulated for Senators to sign and will be given to her on behalf of the faculty.
3.2. Enrollment Management/ Student Satisfaction Survey - Bob Bendotti
In Bob’s absence, the Senate reviewed his A-1 regarding four options for administering the Student Satisfaction Survey as follows:
(1) Faculty administers to student(s) within context of class during a designated week (anytime during that week, not a singular day).
(2) Faculty gives the survey to the student to complete at home and assumes responsibility for collecting the completed survey and routing it to Ken Hart (all occurs within a designated week).
(3) Faculty meets with student(s) before or after class, or during office hours to complete the survey (during a designated week).
(4) Faculty could select one or more of the first three options and use a combination.
The survey has a late October/early November target date, and will take approximately 20 minutes to administer. There will be 1,500 students targeted through a random stratified sampling technique. This survey will provide valuable baseline data about student stratification relative to a wide range of factors that constitute the overall college environment.
The Senate acknowledged the value of the survey and selected option four, “(4) Faculty could select one or more of the first three options and use a combination.” in a unanimous vote.
3.3. Curriculum - Marilyn Crisitano
The District Curriculum Committee is still working on the implementation of the AGEC (Arizona General Education Core). To date, faculty from Maricopa have been given no opportunity to offer input into the process. Marilyn will ask for faculty input as it is needed and will keep us posted.
3.4 Faculty Development - Ned Miner
Ned presented a proposal that would create a new “Employee Development Coordinating Committee” made up of the Staff Development Coordinator, the Leaning Connections Coordinator, the Faculty Development Coordinator, an Administrative Representative, the Technology Training Coordinator, a Staff Representative and a Faculty Representative to coordinate campus-wide development efforts by both the Staff Development Committee and the Faculty Development Committee. The Senate voted to endorse the proposal.
4.. Officers’ Reports
4.1. Treasurer/Membership - Mitzi Ferrell
Mitzi reported that the PVCC Faculty Association Treasury has a total of $3,947.07 of which $857.00 is encumbered for the Scholarship Fund, leaving $3,090.07 available funds in the treasury. The Treasurer’s report was approved for acceptance.
Mitzi reported that to date 35 faculty members had submitted their Association Membership forms, which represents 58% of the faculty. The deadline is November 15th, so there is still plenty of time to enroll. Selected Senators were asked to remind faculty to get their enrollment forms in as soon as possible.
4.2. Secretary - Jeanne Franco - No report
4.3. President-Elect - Steve Platte - No report
4.4. President - Sally Rings
Meet and Confer: M&C is meeting with members of the other policy groups to discuss a joint compensation proposal. Other issues being discussed in Faculty Exec. Council are faculty loading, intellectual property rights, and the Faculty Evaluation Plan as it relates to the RFP.
AAUP: A Faculty Exec. Council subcommittee has a teleconference with two people at AAUP to discuss a reduction in dues. AAUP will send materials to the subcommittee, who will then report to the FEC.
AAUP has formed a committee to work with the issue of Distance Learning. This committee will be looking at intellectual property rights and the Western Governors’ University.
Co-enrollment: Although the Faculty Exec. Council has recently received information re: how each campus is handling co-enrollment, it still hasn’t received answers to questions posed by the FEC last year. The FEC requested that Pat Case give Dr. de los Santos’ office a 15-day deadline to provide answers to those questions.
New Faculty Reception: There will be a reception for all provisional faculty hired in the last 2 years on October 24, 1997.
5. Senate Committee Reports
5.1. Professional Growth - Lynda Santiago
The following report was submitted by John Nelson and delivered by Lynda Santiago:
At our last meeting of September 23, 1997, our subcommittee discussed and decided to implement a new procedure for handling conference applications. Although “pre-approvals” for conferences are still an option for faculty members, we as the faculty representatives will not encourage submitting conference clock hours on this basis.
Quite simply, those applications submitted on a “pre-approval” basis are not treated the same as those applications which are submitted after conference attendance. It seems that the pre-approval applications are not scrutinized as carefully since we cannot check documentation after it is approved (it merely goes to Wage and Salary); therefore, not all applications are treated equally.
In order to correct this inequity, we will encourage all faculty to submit their applications with all appropriate documentation after they attend the conference. This will insure that all applications are reviewed on an equal basis.
If, however, a faculty member insists that he or she must have pre-approval to decide whether or not to attend the conference, we will consider the application. The application will be reviewed and a decision will be made if the conference is worthy of professional growth. If not, it will be denied immediately. If it appears to be acceptable, the application will be returned to the faculty member under the category of “Resubmit.” In other words, there is no official approval at this point, but it can be approved if the application is resubmitted within the thirty-day time limits with the proper documentation.
Lynda reported that the $50,000 increase in professional growth funding received this year is being equally distributed among Projects, Sabbaticals and Travel. Projects can now be funded up to $135,000, Sabbaticals up to $685,000 and Travel to $230,000, district-wide.
6. Old Business
6.1. Senate Goals - Sally Rings
The Faculty Senate unanimously approved the 1997-98 Faculty Senate Goals as follows:
FACULTY RELATIONSHIPS
1. To increase among faculty a climate of collegiality and mutual support.
2. To increase the level of PVCC faculty membership and involvement in the PVCC Faculty Association and the MCCCD Faculty Association.
3. To develop a Web page for the PVCC Faculty Association where information can be easily accessed.
TEACHING FOR LEARNING
4. To continue to advocate that teaching for learning be the central focus within MCCCD and PVCC.
5. To continue to promote faculty participation in decisions regarding the effective use of technology at PVCC.
6. To advocate for increased opportunities for adjunct faculty (in such areas as communication, training, and work space).
7. To participate in the development of a PVCC student book fund.
COLLEGE AND COMMUNITY RELATIONS
8. To take a leadership role in maintaining perspective during the constraints of construction.
9. To strengthen the faculty role as partners both in creating the vision for the expanded campus and in campus governance.
10. To continue to sponsor the PVCC Faculty Association Scholarship Program.
11. To strengthen the relationships between PVCC’s Faculty Senate and the PVCC administration, the District administration, and the Governing Board.
12. To review faculty hiring procedures at PVCC and make recommendations for revising the process to the administration.
13. To increase interaction among all employees as we build a stronger campus community.
6.2 Faculty Advisement - Fred Wieck
This group has not met yet, but has a meeting scheduled for Thursday, October 16. We will be reporting back at the next Senate meeting.
6.3 Scholarship Fundraiser - Jeanne Franco
The Fundraising Committee has met and each member has accepted a task toward insuring a second successful fundraising event in November. Please watch for announcements about this event over A-1 as the date gets closer. Our goal this year is to increase not only the scholarship dollars collected, but to also encourage improved attendance at the event. This is a worthwhile cause as well as a great evening of entertainment that supports our theatre program.
The committee also discussed the idea of making this year’s event a double fundraiser between the Faculty Assoc. Scholarship Fund and the MJ Dawe Women’s Scholarship Fund. Jeanne pointed out that she was premature in making this suggestion at the last Senate meeting and has found out since that the MJ Dawe Women’s Scholarship Fund will be having its own fundraiser in the Spring. Therefore, it was decided to raise funds at this event for only the Faculty Assoc. Scholarship Fund.
6.4 Committee Re-Design - Bob Bendotti
In Bob’s absence, a document prepared by him regarding the Committee Redesign Project was submitted to the Senate for discussion and recommendations. Because this is such a large and important issue to all faculty members, it was decided that Marilyn Cristiano, Sally Rings, Fred Wieck and Sherry Loch will form a subcommittee with Bob Bendotti to discuss all the concerns and create recommendations to bring back to the Senate. Also, Tom Butler suggested that the suggestions he made to Bob last spring be looked at again in relation to this issue.
6.5 Art for Campus - Sally Rings
Tabled to next Senate meeting.
7. New Business
7.1. Senate Web Page - Sally Rings
The Faculty Senate officers are going to form a subcommittee to discuss the information to be contained on the Senate Web Page and bring recommendations back to the Senate at the next meeting. Jeanne Franco agreed to create the page for the Senate.
7.2. Faculty Hiring Procedures - Sally Rings
The current hiring procedures were discussed and Sally has volunteered to create some options to improve the process. At the next meeting the Senate will discuss the options and decide on what recommendation to take to Dr. Cardenas regarding hiring.
7.3. Gifts for Retirees - Sally Rings
The Senate voted that the faculty cannot afford to set a gift-giving precedent for retirees but we will continue to give our best regards through a card.
7.4. Faculty Emeritus Status - Steve Platte
Steve recommended that Emeritus Status be given to all retired Faculty, the President, Deans and Assoc. Deans who have served the MCCCD District for 10 years or more upon retirement. This status would mean that their names would be published in the college catalog and the commencement bulletin each year until their death. The Senate unanimously approved this recommendation.
7.5. Bookstore Markup - Gary Quick
Gary and many other faculty members are concerned about the textbook markup percentage being charged by the bookstore. In some cases the percentage has been as high as 100%. It was decided that Gary will do some fact finding and work with Gina Kranitz to create some possible remedies.
8. Information
8.1 United Way - Sally Rings
Sally passed out the United Way contribution forms to all Division Senators for distribution. All contributions should be routed individually through Sue Isaackson.
9. Adjournment
The Faculty Senate meeting was adjourned at 5:17pm.
Respectfully Submitted by
Jeanne Franco
Senate Secretary